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Whats new for payroll year end April 2014?

A shorter work flow for year-end
Due to RTI the year-end process now has less steps than previous years (3 rather than 5) as there is no requirement for printed P14s so less data to review, P35s are no longer required as this information is included in the FPS. This year QuickBooks simply requires a final payroll run, a check of P60 data, the FPS (inc. declarations) and printing employee P60s.
 
When running your final payroll a message will appear to inform you of the last payment of the tax year and you will be asked if you want to start the Year End process or complete the payroll as normal. 
 
You can also access the year-end procedure from
 
  • Employees
  • Payroll Forms
  • Process Payroll Year End
 
You can also access the year-end process through:
 
  • File
  • Forms
  • P60 End of Year certificate
  • Process the Form
 
Once in the year-end screen and ensure you have the correct year. At the start the status will show as year-end process not started. Your status will change as you select the employees (or check all) and work through the following steps:
 
  1. Review P60 Data (this work flow remains the same)
  2. Sumit Final Submission [SS]
  3. Print P60 Forms - dont forget to test alignment! Go to File, Printer Set Up, select P60 from the drop down list and select Align
Other points to note for year-end 2014

FPS

No changes in how the FPS is generated with the exception of the director annualisation done at end of year in R5. 
On or before April 19, 2014 and when payroll transactions are edited, added or deleted from 2013-14 tax year you will still be prompted to send an FPS. Likewise if you enter a leaving date in the employee setup you will be prompted to send an FPS which will contain the full amount of payment including YTD amounts. HMRC guidance on this topic can be found on their website.

EYU

After April 19, 2014 and when payroll transactions are edited, added or deleted from 2013-14 tax year you will now be prompted to send an EYU.  Likewise if you enter a leaving date in the employee setup you will be prompted to send an EYU. 
The main difference is an EYU contains differences between what was originally submitted in the FPS and what is now being submitted. The EYU contains data similar to an amendment that would have been submitted after filing end of year in past years before RTI. HMRC guidance on this topic can be found on their website.
Looking forward to PAYE 2014-15

In PAYE 2014-15 to following changes are worth noting:

  • NIC Holiday is removed from the EPS
  • Employment Allowance can be managed through EPS
  • Add/Edit Account Holder info is added to EPS
  • SSP recovery is no longer created or reported in 2014-15 tax year
  • With the exception of SSP recovery SSP is still unchanged going into 2014-15
  • Auto Enrolment Functionality is now available



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